If you don't have LibreOffice or Excel on your computer, you'll want to install LibreOffice first, which is a free and open source office suite.

Currently, the file is not public, contact Patrick, VA7FI if you'd like access.

Once you have the link, you can download it as a Microsoft Excel file or OpenDocument File. Download the latter format if you use LibreOffice.

The date in the title of the file represents the last time the spreadsheet was updated. You'll want to download a fresh copy from time to time to take advantage of new entries that are added periodically.

The spreadsheet has a few tabs that can be selected at the bottom of the page:

The Local Data tab contains information about each ham operator and a few formulas to flag important dates. This sheet is NOT the sheet you'll be using during the net, it's a sort of “database”:

To add a new entry, see the Adding Names section below.

To see who is having a birthday or anniversary, filter column N or O (but not both at the same time):

• Click on the upside-down triangle on the right of Today? in Column N or This Week? in Column O.
• Remove the check mark on the left of (empty).
  Under Microsoft Excel, it's called (Blanks).
• Press OK

This will show only the lines of people that have a birthday or anniversary on the day or week. Note the names and callsign of these people to acknowledge them during the preamble.

Once you've got that information, you can re-check the (empty) lines to unhide them.

The three LogSheet (x) tabs are different ways of searching / logging checkins. The main differences between them are:

• Logsheet (Local + ISED):
  • This is the tab that most people will use for nets in the Vancouver Island area.
  • It searches both the Local Data and the ISED Data.
  • It requires only the suffix of the callsign if the entry in the Local Data tab is unique.
• Logsheet (Local):
  • It's very similar to the previous tab except it only searches the Local Data so it's faster for slower computers or mobile devices.
• Logsheet (ISED):
  • Searches only the ISED Data.
  • Useful for trans Canada wide nets.
  • The full callsign must be used.

Using Logsheet (Local + ISED) as an example, during the net, all you need to do is type the suffix in Column A (not case sensitive).

• In the first example aa was entered twice successfully. The second entry was flagged as a duplicate and was not counted in the total checkins at the top in cell E1.
• When jh was entered in the suffix, the callsign asked for a Prefix? because two callsigns have the same suffix. Once the prefix is entered, the spreadsheet is able to fill in the rest of the information from the Local Data.
• When aaa is entered, it's not found in the Local Data so it asks for the Prefix to look it up in the ISED Data.
• When wek is entered, it's not found in either databases so it returns Not Found.

Here are a few more details:

• The cells in orange should NOT be edited or deleted.
• Information from the ISED tab will have “(ISED)” written in the cells (ex. VE7AAA)
• Cell E1 shows the total number of unique checkins.
• The top shows the number of Birthdays and Anniversaries, which are also flagged in column O.

When the net is done, simply delete what you typed in column A and B (NOT what appeared in the other columns).

A useful trick in LibreOffice is to freeze the first two rows so that as you go down the list, the header is always visible. To do this: Select Cell A3 → View → Freeze Rows and Columns:

** Note that I made up Richard's (VA7AA) birthday for the sake of illustration.

The spreadsheet was made to be used offline on computers, but some people might still want to use it on their tablets. Here as some instructions on how to do that for Android devices.

The first steps are to open the spreadsheet and make a copy of it to your “Sheets” app. You will need a Google Account to do this:

• Open the link in the mobile browser.
• Click on USE THE APP (you need “Sheets” installed).
• Click on the three dots on the top right corner.

• Click on Make a copy.
• Add the word “Copy” to the end of the name to distinguish it from the original.

• You are now using your copy, which you can edit.
• At the bottom, select LogSheet (Local), which doesn't query the ISED tab and is quicker for mobile devices.
• In your Sheets app, you should now see two versions:
  • The one on the left with the little shared symbol is the original which you can't edit.
  • The one on the right is your own personal copy.

• Every so often, you should delete your personal copy (or make a backup) and download a fresh copy so that you can have the latest database.
• Please do NOT edit the database in your personal copy since no-one else will benefit from your edits. Instead, email Patrick, VA7FI the information that needs to be added / edited in the online version.

To submit an update to the main online spreadsheet, use the Net Roll Call New Entry Submission Form, which has a link in the spreadsheet:

Which will take you to the form: